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Administrative Assistant

Grace Hebert Curtis Architects

This is a Full-time position in New Orleans, LA posted November 21, 2021.

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks.

Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

Administrative Assistant responsibilities include making meeting arrangements, preparing reports and maintaining appropriate filing systems.

The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment.

If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we’d like to meet you.

Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities
Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Maintain a filing system
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements
Provide general support to visitors
Act as the point of contact for internal and external clients
Skills
Proven experience as an administrative assistant or office admin assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus’

Work Location:
One location
Work Remotely
No
Job Type: Full-time

Pay: $12.00
– $14.00 per hour

Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Health savings account
Life insurance
Paid time off
Referral program
Retirement plan
Vision insurance
Schedule:
Day shift
Monday to Friday
Education:
High school or equivalent (Preferred)
Experience:
Microsoft Office: 3 years (Preferred)
Customer Service: 1 year (Preferred)
Work Location: One location