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New

Receptionist (Evenings)

Education Management

This is a Full-time position in Alexandria, LA posted January 13, 2022.

GENERAL SUMMARY OF DUTIES: Receives and greets visitors, employees and students and directs them to the appropriate offices or personnel; Answers telephone, takes messages or routes call according to campus procedures; Performs basis and varied clerical tasks which may include keyboarding and/or computer data entry, filing and the operating of standard office machines and equipmentESSENTIAL FUNCTIONS: Answers telephones in a friendly, courteous and helpful manner directing them to the appropriate office or personsGreets all visitors in a friendly manner setting a positive and welcoming tone; Notify appropriate staff members of visitors waiting Distributes incoming correspondence to appropriate office personnel, students and/or faculty by receiving, sorting, opening (as appropriate) and routing according to campus procedures and guidelines Works closely with the Director of Admissions to ensure student lead information is recorded accuratelyPerforms administrative duties for office staffEnters data for the Admissions Departments into the computer systemPrepares outgoing correspondence for mailing by addressing envelopes, affixing the correct postage and placing mail in the designated pick-up locationProvides required or requested documents by operating photocopier equipment and/or standard office machines, collating and assembling printed or copied materials such as reports, bulletins, articles, etc.Manages funds associated with the operation of the Retail Store by receiving such funds as are appropriate, documenting their receipt, properly accounting for and safeguarding the funds while kept and delivering the funds to the designated office for final disposition Exercises discretion in the performance of assigned duties by being knowledgeable of college policies and procedures regarding confidential materialsProvides office personnel with necessary supplies and maintains sufficient on-hand items for future use by assisting with ordering, receiving, sorting, storing and distributing basic office supplies and equipment Contributes to the overall success of the campus by performing other essential duties and responsibilities as assigned by the Campus Director Other duties as assigned EDUCATION: High School DiplomaEXPERIENCE: At least one (1) year of general office experience is requiredSpecialized training or education beyond high school which includes knowledge of general office procedures and the skills required may be substituted for the year of work experienceKNOWLEDGE: Knowledge of office telephone etiquette Knowledge of basic filing and recordkeepingKnowledge of proper English usage, grammar, spelling and punctuation SKILLS:A keyboarding rate of 40 words per minute is requiredMust possess strong interpersonal, organizational and communication skillsProficiency in Microsoft Office applications Must have a positive attitude ABILITIES:Ability to operate electronic, photocopier and other standard office machinesAbility to perform alpha-numeric filing tasksAbility to perform basic recordkeeping and tabulation tasks Ability to meet deadlines and provide customer service to staffAbility to manage multiple prioritiesAbility to work with visitors, faculty, staff and students